SAGE System News

The SAGE Team has revised some of the underlying code that drives SAGE and SPAERC to make the system healthier, more efficient and easier to modify. No changes should be apparent to system users. This lays the foundation for developing System-2-System and Budget Builder Module and the online NEA process. Big things are coming in 2008 and 2009!

New Changes Coming September 6th, 2007

Business process/ instructions -

The SAGE Help Desk is open Monday-Friday from 8am-5pm.

What's New May 11th, 2007

A New SAGE class is available beginning May 2007: Do’s and Don’ts of Attaching Documents to eGC1s in SAGE. This 2 hour hands-on workshop will provide practice in attaching documents (file upload) to eGC1s in SAGE. It will also address the questions that arise around the types of files that can be uploaded into SAGE, and what their corresponding file types should be.

Click here to register online for one of the scheduled classes, or contact Toyin Akisanya at ORIStraining@u.washington.edu or (206) 616 9096 to arrange to have the class delivered onsite at your location.

What's New April 27th, 2007

• New Copy eGC1 Feature!
• Ability to use full abstract (no more drafting a separate 250 word version!)
• Improvements to the new file upload feature
• New Stem Cell Compliance Question

What's New January 25th, 2007

What's New December 5th

Due to the recent deployment of 'eGC1 File Upload' to the entire campus on 12/07/2006, you may be required to upload a Pure Edge file if you previously were not deployed for File Upload and are recompleting a withdrawn eGC1.

SAGE's new file upload feature will be deployed campus-wide on December 7th.This new upload feature allows grants preparers to upload and electronically route some proposal files, including:

• PureEdge application packages for eSubmission to Grants.gov
• OSP documents (required for internal review, but not submitted to the sponsor)
• Department/School/College forms
• Non-Grants.gov sponsor documents will continue to route according to the current business process.

File Upload Trainings Scheduled - To assist you in the transition to using SAGE's new file upload feature, we have scheduled several training sessions through January. View SAGE training dates and RSVP instructions. Training materials are also available online: http://www.washington.edu/research/oris/sage/comm/training_slides.pdf

What's New November 6th, 2006

• PureEdge application packages for eSubmission to Grants.gov
• OSP documents (required for internal review, but not submitted to the sponsor)
• Department/School/College forms

Please note that non Grants.gov sponsor documents will continue to route according to the current business process.

To assist you in the transition to using SAGE's new file upload feature, we have scheduled several training sessions during the months of November and December. A list of training dates and RSVP instructions are listed on the SAGE web page [ http://www.washington.edu/research/oris/sage/training.html ].

Tacoma Campus; JISAO; Atmos. Science; Chemistry; Psychology; Dept of Bioengineering COE; Dept of Bioengineering Uweb; Information School; School of Social Work; Dental Public Health; Oral Medicine; Neuro Surgery; Ob/Gyn; Psychiatry & Behavioral Sciences; Bioengineering; Microbiology; Pathology; Genome Sciences; Family & Child Nursing ; Behavioral Nursing; Health Services

What's New October 5th, 2006

• New File Upload Feature in Beta

  SAGE will soon have a new feature that allows users to upload, electronically route, and electronically review some files related to grant applications. This feature is currently in Beta use by a limited group of users on campus as they route and submit live applications. Although additional file types will be allowed in the future, SAGE's new feature currently supports upload and routing of the following file types:

  • PureEdge application packages for eSubmission to Grants.gov;
  • Department, College & School specific forms
  • Cost Share Addenda;
  • and, sub-contract materials

  The SAGE team will be monitoring SAGE's performance and user experiences over the next few months as we expand usage to Pilot departments across campus. We are committed to having this new file upload feature ready for all grants preparers by mid-December.

  Training for File Upload will begin mid-October. Check back soon for specific dates and times.

What's New May 8th, 2006

• New PI Assurance Statement on Certify, Finalize and Print (if PI is finalizing)
• Escalation of PI Certification no longer permitted for NIH & AHRQ sponsored applications
• New PI Assurance Statement on Approve pop up for PI and Approve pop up for Escalated Approvals (non-NIH) in Sage eApprovals

What's New April 24th, 2006

• New International Projects question on the Application Details page (required)
• MyApprovals list changed so that it only displays aplications for reviewers. Preparers and others who have access to an eGC1 will use their My eGC1 list to access routing and approval information.
• Pop Up Blocking is now detected. Pop Up Blockers that are not configured to work with UW Administrative applications prevent SAGE from working properly. If you have pop up blocking turned on you will receive a warning message with a link to "How to configure pop up blockers".

What's New March 29th, 2006

• A problem on the finalize page that sporadically caused a fatal error in Internet Explorer and forced IE to close has been corrected

What's New December 21st, 2005

• New eGC1 List page sortable by any column heading
• New top navigation bar with links to all SAGE components
• New Search capability to help you locate your eGC1s
• Greater flexibility on the budget page
• Improved support for Mac/Safari users

What's New August 30th, 2005

• Revisions to Compliance Questions EHS-1 and EHS-2.
• New Paperless application question on Certify, Finalize & Print page for certain types of eGC1 actions for which paper is not required and will not be sent to OSP
• Escalation of PI responsibility - refinements were added to turn off escalation under a variety of situations that occur:
• Preparer checks escalation and saves the eGC1, but the PI finalizes the eGC1
• Application is finalized with escalation on, but PI approves in eApprovals
• If the PI has approved, PI escalation cannot be turned on if the application is withdrawn and edited

OSP Announcement: New F&A Rates

The following new F&A rates have been agreed-upon by HHS and UW.  Please contact your OSP administrator with any questions.

Location	Rate	Effective dates
On campus:	55.5% 56.0%	7/1/2005-6/30/2007 7/1/2007-6/30/2009
Lake Union:	66.0%	7/1/2005-6/30/2009
Primate Center:	75.0%	7/1/2005-6/30/2009 (core rate = 44% and non-core = 75%)
APL:	17.0%	7/1/2005-6/30/2009
Vessel:	25.0%	7/1/2005-6/30/2009 (on salaries & wages)

The off campus rate remains at 26%. For a complete list of F&A rates, please refer to GIM13A.

What's New May 17th, 2005

• Compliance Q&E: Security and Export Control Questions section has been added. These three questions (SEC 1-3) replace the original FG-10. For older applications where FG-10 was previously answered, you will see FG-10 instead of the new section. For all recent applications, you will see the new section. SEC-1 requires an explanation before the application can be finalized.
• All applications retain their routing type (electronic or paper) once they¦ve been finalized. If an organization is deployed in eApprovals after an application has been finalized and that application is withdrawn and refinalized it will continue to route via paper.
• The graphical presentation of the approval flow now orders the approvals from top to bottom so that the school/college of the Organization Receiving Funding is at the top, followed by the PI¦s selected unit, key personnel selected units, EHS, Human Subjects, Animal Subjects, etc.

SAGE Facts

• PI and Contacts: contact information (phone, fax, email) can be updated permanently via Employee Self Service.
• Assign Access: additional users can be specified with "readonly" or "readwrite" permissions only, not "owner" permissions.  Only the creator of the eGC1 application, the PI and the Administrative Contact are owners.

Known Issues and Limitations

• Create New Application: copying or "cloning" of an existing application is not implemented.
• Signature Page: during the paper-routing phase of deployment, any additional approvers needed may be added to the page manually.